Withdrawals after Deadline
Withdrawals from courses are not permitted after the withdrawal deadline, except in cases of hardship as determined by the Office of the Dean of Students. Such hardship withdrawals are processed through Student Care and Outreach, 325 Tate Student Center, 706-542-7774, http://dos.uga.edu/sco/. The deadline for final approval of a hardship withdrawal by the Office of the Dean of Students is the last day of classes for the semester.
IMPORTANT: A student will not be able to withdraw from a course if he/she has an active financial or registration hold on record. Each student is responsible for clearing all holds from his/her record well before the withdrawal deadline.
Students often petition for a withdrawal from a single class based on the claim of a procedural error that prevented the withdrawal from being properly executed. Such petitions must include some documentation from the instructor of the course confirming that the student intended to withdraw from the class prior to the deadline and that the student stopped attending the class. A petition is unlikely to be approved without some documentation.
IMPORTANT: The withdrawal deadline is unrelated to any deadline for graded work in the course. Lack of access to grades by the withdrawal deadline is not an acceptable basis for an appeal and those petitions will not be successful.
A student who has successfully withdrawn from classes before is less likely to be successful in a petition than a first or second semester student who has never withdrawn from a class.
Retroactive Hardship Withdrawals
If a hardship withdrawal petition with the Office of the Dean of Students is not complete by the last day of classes, a student must appeal for a retroactive hardship withdrawal from the Educational Affairs Committee.
We recognize that college is a challenging time and that some students either come to UGA with health issues or encounter unusually stressful situations that prevent timely withdrawal from courses. The most common justification for the withdrawal is a medical condition (either a physical ailment or injury, or psychological difficulties such as depression or addiction). Another common justification is the death or hospitalization of an immediate family member.
IMPORTANT: Semester course withdrawals (even retroactive hardship withdrawals) may affect a student's financial aid eligibility and Satisfactory Academic Progress standards. The result may include mandatory repayment of aid previously disbursed. Students are strongly urged to speak to staff in Student Account Services and the Office of Student Financial Aid prior to submitting an appeal for a retroactive hardship withdrawal. Hardships based largely on financial difficulties or on unusually poor academic performance are routinely denied.
The diagnosis of a medical condition on its own is not justification for a retroactive hardship withdrawal. The university makes a number of accommodations for students with documented disabilities, including psychological ailments. Students should contact the Disability Resource Center, 114 Clark Howell Hall, 706.542.8719, https://drc.uga.edu for assistance.
The Subcommittee looks for an explicit connection between the hardship and the student’s ability to meet academic standards during the semester(s) covered by the petition. The Subcommittee tries to determine why a student merits a hardship in that semester as opposed to any other semester, particularly for chronic conditions. An appeal for a retroactive university withdrawal must include substantive supporting documentation of the hardship.
IMPORTANT: Our policy states that requests for partial hardship withdrawals (selected courses within the semester a hardship occurred) are rarely granted without extraordinary justification. If the Subcommittee members agree that a hardship existed, the student will always be required to withdraw from all classes in that semester.
The Subcommittee also routinely looks for evidence that the academic performance in the semester(s) covered by the petition is markedly worse compared to prior semesters at the University of Georgia.